PolicyStat pricing from the published RLDatix price list and what US hospitals pay a year

The short answer: RLDatix does publish a PolicyStat price list, just not on policystat.com. Its January 2026 filing on the UK government's G-Cloud 15 framework prices PolicyStat by license band: 1,671 pounds a year for up to 25 licenses, 3,341 pounds at 100, 14,981 pounds at 1,000 and 53,964 pounds at 5,000, with implementation billed at 230 pounds an hour. In the US, federal health buyers recorded PolicyStat subscriptions between $4,026 and $73,384 a year.

That makes PolicyStat one of the few policy management products you can benchmark before the first sales call. Below is the full list, how to read it (the table is easier to misread than it looks), how much it rose in twenty months, and what US hospitals and health systems actually paid.

Does PolicyStat publish its pricing?

Not on its own website. The review directories that rank for "PolicyStat pricing" show either nothing or a line saying pricing is available on request. PolicyStat has long described its model as a flat subscription with support and product updates included, and it is sold on annual subscriptions through RLDatix, which owns it. The 2026 list below adds an hourly implementation charge that the old all-inclusive description did not have.

The published numbers come from public procurement. Vendors selling to the UK public sector through G-Cloud must upload a pricing document with each service listing, and RLDatix's UK entity, Allocate Software Limited, has done so for PolicyStat on G-Cloud 14 (dated 7 May 2024) and G-Cloud 15 (uploaded 28 January 2026). US federal agencies, for their part, publish every contract award on USAspending.gov. Neither source is a quote for your organization, but together they are more than any vendor page in this category gives you.

How much does PolicyStat cost per year?

Here is the G-Cloud 15 price list as published, in pounds, excluding VAT. The price column is the annual price at the start of each band, and the overage column is the annual rate for each license above that point.

The first three columns are RLDatix's. The last two are our arithmetic, and they rest on a check anyone can repeat: in every band, the price plus the overage rate times the band's width lands exactly on the next band's price. 3,341 pounds plus 150 licenses at 14.48 is 5,513, which is where the next band starts. The only figure the list does not state outright is the top of the last band, so treat 76,264 pounds as an estimate. Above 10,000 licenses, RLDatix quotes directly.

Three add-ons are priced separately: Active Directory or single sign-on at 3,146.37 pounds a year per domain, initial Word and PDF conversions at 8.99 pounds per document, and additional application websites at 1,132.69 pounds a year each. The document also says PolicyStat "requires configuration and implementation services", billed at 230 pounds an hour.

How the license bands change what you pay

Two lines in the notes do more to your invoice than the rates. First, purchases are limited to the upper bands, so you buy whole blocks: an organization with 101 users is in the 101 to 250 band and should expect to pay close to the top of it. Second, the per-license rate falls steeply with size, from 66.84 pounds at 25 licenses to about 15 pounds at 1,000. A small clinic pays four and a half times more per person than a mid-sized hospital for the same software.

RLDatix's own listing summary reads the table differently. The G-Cloud 14 service page advertised "5.75 to 60.62 pounds a licence a year", which is each band's price divided by its upper bound. At the large end that gives a per-license figure well below ours. The practical advice is the same either way: ask which license count the quote assumes, get the band and the overage rate written into the order form, and size it for next year's headcount rather than today's, and confirm whether staff who only read and acknowledge policies need a license of their own, because that decides which band you land in.

How much did PolicyStat's price go up?

Every line went up by the same amount. Comparing the G-Cloud 14 list of May 2024 with the G-Cloud 15 list of January 2026:

A uniform 10.25 percent across twenty months works out to roughly 6 percent a year, and it came with two quieter changes: a new 5,001 to 10,000 band, and the hourly implementation line, which the 2024 document did not mention. If you are renewing, that is the number to hold against your own uplift. A renewal that rises faster than the vendor's own list did is worth pushing back on.

What US hospitals pay for PolicyStat

US contracts are negotiated on the buyer's paper and in dollars, so the UK list is a structure, not a price. For dollar figures, the best public source is federal purchasing. The Indian Health Service buys PolicyStat for hospitals, service units and whole regional areas, and these are awards we read on USAspending.gov on 27 September 2026. The recipient is listed as PolicyStat LLC on older awards and Datix (USA) Inc., RLDatix's US company, on newer ones. No award states a user count.

Read it in three tiers. A single department or small hospital lands between about $4,000 and $6,500. A single medical center with a real policy library pays around $19,000. An area-wide deployment that covers several hospitals and clinics runs $62,000 to $73,000. The two renewals in the table rose 4.7 percent and 3.4 percent, and the Lawton hospital held a flat price for a year before its first increase, which is a better outcome than the UK list's 6 percent a year.

These are government purchases with government negotiating leverage, so a private hospital should treat them as a floor rather than an average. The published record for NAVEX's competing product, on our PolicyTech pricing page, runs from $5,000 for a single VA department to $40,425 for a large VA medical center, which puts the two products in the same range for similar buyers.

PolicyStat vs PowerDMS vs PolicyTech on price

Policy management is the one compliance category where you can compare list prices across vendors. PowerDMS, now owned by NEOGOV, publishes a 2026 MSRP price book on its Texas DIR contract, priced by employee band rather than by license: $5,439.50 a year for 0 to 9 employees, $12,575.25 for 100 to 124 and $48,029.75 for 1,000 to 1,249, plus setup. The full list and three signed police orders are on our PowerDMS pricing page.

The difference that matters most is the unit. PolicyStat bands count licenses, PowerDMS counts employees on the payroll, and NAVEX writes its metric into each order form and lets it ratchet up but not down. For a hospital where most staff only acknowledge policies, ask each vendor to price read-only acknowledgers separately from authors and approvers. If you are weighing the wider field, including hotline vendors that bundle policy tools, our NAVEX competitors comparison puts recorded contract data for each one side by side, and the policy management software pricing guide covers per-employee against per-module pricing in more depth.

How to negotiate a PolicyStat contract

1. Count every person who must acknowledge a policy, not only authors, and choose the band from next year's headcount.
2. Ask for the overage rate in writing, so growth inside a band is priced before it happens.
3. Get implementation scoped in hours up front. The UK list bills it hourly, and document conversion is charged per document.
4. Hold renewals to the vendor's own list movement: about 6 percent a year on the published list, 3.4 to 4.7 percent in federal renewals.
5. Bring a PowerDMS quote from its public price book. It is the only rival you can price without a sales call.

What PolicyStat does not do

PolicyStat stores, versions and routes policies, and records who acknowledged each one. It does not tell you when CMS, HHS, a state health department or an accreditation body changes a requirement, or which of your policies that change leaves out of date. That gap is how a well-run policy library drifts. When a change needs staff to complete short training as well as sign a new version, a corporate LMS that records course completions covers that part. ComplianceOfficer covers the part before it: it watches the regulators, explains each change in plain language, flags the policies it lands on and keeps the audit trail, from $149 a month. It runs next to PolicyStat rather than replacing it. Run the scan above to see which rules apply to your organization, see policy attestation software for how change tracking and acknowledgment fit together, or compare the plans.